Adjust boiler plate text following committee meetings, add TODO#1
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dannyadair merged 22 commits intomainfrom Sep 25, 2025
Merged
Adjust boiler plate text following committee meetings, add TODO#1dannyadair merged 22 commits intomainfrom
dannyadair merged 22 commits intomainfrom
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* 4.1: add remaining purposes from former rule 2a * 6.2: society may borrow money through GM resolutions * 18.4: reduce minimum number of members for AGM from 15 to 10 * 34.1.(v): remove unused option * 37.6 (added): member may apply to have their record deleted early * 54. (deleted): delete Common Seal section - won't have one anymore Added TODO.md for tracking progress of remaining work.
Also stop recommending weasyprint (it does the bullet points wrong)
Empty for now but needed for pre-commit hook
The documents are correct and HTML/PDF end results look fine.
didn't end in underscore so linter escaped the starting underscore
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Note that Tom made comments to this PR in https://github.com/pythonnz/rules/issues/2 which relate to the version after f630415 is applied |
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Regarding term limits, I think if we were to have these I'd also want to consider how long a term is, say change from 1 year to 2 years, and then for the next election stagger half of the officer positions to 1 years terms, that way we don't get a complete rolling of the committee in one go nor have everyone in the committee be ineligible for the next term. In that case I'd set term limit to 2 or 3 and set limit for chair to 1 term |
* added new questions for lawyer, esp. about collecting phone numbers * term limits/rotation will be handled by bylaws, not in the constitution * adjust election: GM elects committee, committee elects positions
dannyadair
changed the title
Following committee meeting 20 Aug 2025, we won't be introducing term limits (in the constitution). The GM elects the commitee, not specific positions - these are elected from within the committee. May introduce a bylaw to force/encourage rotation for key positions (chair, deputy chair, treasurer, secretary).
This is a new requirement in the yearly charities return. It can be as simple as a committee resolution "yes we looked at the constitution and no it's fine as it is".
PENDING: - 32.1.(i) "Any such appointment must be ratified at the next AGM" Possibly redundant, given we have 1 year terms. Committee to confirm. - 37.6 lawyer suggested "12 months" instead of EOFY. Committee to confirm. - 42.3.(iv) "or Member's rights or interests generally have been damaged" Lawyer's response unclear. Seeking clarification. Committee decisions: - 6.2 Borrowing via GM retained - 33.2/33.3 Remove term limits, possibly introduce later as bylaw - 37.6 Add "Right to be forgotten" clause, pending lawyer's confirmation wording Lawyer responses: - 15.1.(iv)(b), 34.1.(ii) Clarify that determining "direspute" triggers dispute resolution process prudent for both provisions to be amended to clarify that the dispute procedures can be invoked by an Officer or Member where the Committee proposes to pass a resolution about “disrepute” - 11.1, 12.1, 12.3, 15.1.(i) "in writing" satisified by online forms and emails - 37.6 wording suitable but maybe permit retention for "12 months" rather than EOFY - 6.2 yes, delete "(if any)-" - 13.1/37.2(iii)(b) this is a legislative requirement, see 5(2) of the Act https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100858.html Actual implementation will follow
- 6.1: Remove "(if any)" - 15.1.(iv)(b): Clarify that disrepute doesn't bypass dispute resolution process: (b) In the opinion of the **Committee** the **Member** has brought the **Society** into disrepute. Change to: (b) In the opinion of the **Committee**, the **Member** has brought the **Society** into disrepute, provided that any resolution to terminate membership on this ground may only be made following a dispute resolution process under this **Constitution**, which may be invoked by the **Committee** or by a **Member**. - 32.1(i): Remove "Any such appointment must be ratified at the next **Annual General Meeting**." - 34.1.(ii): Clarify that disrepute doesn't bypass dispute resolution process: (ii) The **Officer** has brought the **Society** into disrepute. Change to: (ii) The **Officer** has brought the **Society** into disrepute, provided that any resolution to remove an Officer on this ground may only be made following a dispute resolution process under this **Constitution**, which may be invoked by the **Committee** or by a **Member**. - 37.6 avoid financial year cut-off timing issues for "right to forget": The society shall then delete their record at the end of the current financial year. Change to: The society shall then delete their record within 12 months.
As per lawyer's advice we can remove this - there is no "timing issue with re-registration"
The "generally" is referring to the general membership, not the individual member's general rights. The Society may get involved when rights or interests "as a member" are damaged, but not when e.g. one member allegedly damages another member's rights "generally" (which could be completely unrelated to the Society)
- Lawyer confirmed simplified wording of 2.1 - All bylaws have been drafted (in "bylaws" branch for review) - General tidy up
The commitee confirmed all proposed changes.
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Added TODO.md for tracking progress of remaining work.