Logistics
Dates: Wednesday, June 3 (8:30am) to Friday, June 5, 2015 (5:00pm)
Hackathon Location: 105 Classroom Building at the University of Florida
Address: 105 NW 16th Street, Gainesville, FL 32603 (3rd Floor, Main Conference Room)
Hotel: Holiday Inn University Center
Address: 1250 W. University Avenue
Gainesville, Florida 32601
Hotel Phone Number: 352-376-1661
The distance is 1/3 mile from the Hotel to the workshop location:
Your travel arrangements have been coordinated and finalized by Cathy Bester; you should have already received all travel details in a separate email. If you have any remaining travel questions, please contact Cathy at cbester@flmnh.ufl.edu .
The Holiday Inn will provide shuttle service from the Gainesville airport to the hotel. When you reach the Gainesville airport, if the shuttle is not already onsite, call the Holiday Inn at 352-376-1661 to request a shuttle pick-up.
If the shuttle is unavailable, Bestway Cab is a local taxi service and they may be reached at 352-367-8222. Retain taxi receipts for reimbursement.
During your stay at the Holiday lnn University Center, schedule the shuttle for your return to the airport at the front desk.
A block of rooms have been reserved for Hackathon participants, and participant names have been provided to the hotel. Please notify the hotel that you are part of the iDigBio Hackathon upon check-in to verify that you are receiving a room from this block. Hotel information may be obtained from the following website: http://www.theuniversityhotel.com/
Check in at the hackathon location: please plan to arrive at 8:00am to enable a prompt start time at 8:30 am. Name badges and wireless access information will be distributed during check-in. Look at Hackathon Agenda for more details of the hackathon.
Lunch and snacks will be provided during the Hackathon; vegetarian options will be available. Breakfasts and dinners will be “on your own”, a per diem will be reimbursed for all meals not included as hackathon functions.
Piesano's is located within the Holiday Inn University Center, in addition there are a number of other restaurants within the immediate vicinity of the hotel and the hackathon location.
Leonardo's 706 (Wednesday dinner provided by iDigBio) is located East of the Holiday Inn, about a 5 - 10 minute walk, at 706 West University Ave.
Please bring a wireless-enabled laptop to the workshop. You must have administrative privileges on your laptop so that any needed software installs are possible. We will be using GitHub to track all hackathon materials. All presentations, reports and especially code are archived for future referral, and to allow participants to follow along and share information during the hackathon. For some of these activities, you will need to have GitHub client in your system (e.g., for Macs and for Windows). We will also be using collaborative notes documents, with links available through the wiki to “pool” their notes and comments for richer reading, and to record questions left unanswered that can be posed to developers and hackathon staff. This has turned out to be a great way for all of us to benefit from everyone else’s perceptions and highlights. If you have relevant materials, protocols, links, papers, or other documentation, please feel free to post them to the Wiki yourself.
If you encounter logistical issues prior to or upon your arrival in Gainesville and require assistance, we encourage you to contact Project Assistant Cathy Bester at 352-294-1949 (office) or the Hackathon organizer Andréa Matsunaga at 352-846-2466 (office).
