Guest policy

source/conf.py

@@ -14,12 +14,14 @@
 # import sys
 # sys.path.insert(0, os.path.abspath('.'))
 
+import datetime
+
 
 # -- Project information -----------------------------------------------------
 
 project = 'Root Access Handbook'
-copyright = '2021, Root Access'
-author = 'Root Access'
+copyright = f'{datetime.date.today().year}, Root Access Hackerspace'
+author = 'Root Access Hackerspace'
 
 
 # -- General configuration ---------------------------------------------------

source/index.md

@@ -29,59 +29,51 @@ Root Access is a community that runs a hackerspace. You buy a monthly membership
 
 This handbook describes policies and procedures that keep the hackerspace humming along. The core of this is simply safety and sharing. We want the members to be safe and to share what we have in a way that is equitable and sustainable.
 
-### Check the Wiki
-
-⮡ [rootaccess.org/wiki](https://rootaccess.org/wiki/)
+```{admonition} When in doubt, check the wiki
+:class: note
 
 The wiki is our collective knowledgebase for what's at Root Access and how to use it, along with other ancillary information about the space. It is about fabrication and making and a bit of hacking, and covers tools, techniques, materials, safety, settings, and sources.
 
 If you ever have a question about something in the space or how to do something, checking the wiki should be your first step.
 
-## Contact Us
-
-Website
-   : rootaccess.org
-
-Address
-   : [1476 N. Van Ness Ave, Fresno, CA 93728](https://goo.gl/maps/97driG8z3G22)
-
-General Inquiries
-   : info@rootaccess.org
-
-Executive Director
-   : Derek Payton <[derek@rootaccess.org](mailto:derek@rootaccess.org)>
-
-Board of Directors
-   : board@rootaccess.org
-
-Find us online!
----------------
-
-Facebook
-   : facebook.com/RootAccessHackerspace
-
-Github
-   : github.com/RootAccessHackerspace
+**⮡ [rootaccess.org/wiki](https://rootaccess.org/wiki/)**
+```
 
-Instagram
-   : instagram.com/RootAccessHackerspace
+---
 
-Meetup
-   : meetup.com/rootaccess
+## Contact Information
+
+```{list-table}
+:widths: 30 70
+:header-rows: 0
+
+* - **Website**
+  - rootaccess.org
+* - **Address**
+  - [1476 N. Van Ness Ave, Fresno, CA 93728](https://goo.gl/maps/97driG8z3G22)
+* - **General Inquiries**
+  - info@rootaccess.org
+* - **Executive Director**
+  - Derek Payton — derek@rootaccess.org
+* - **Board of Directors**
+  - board@rootaccess.org
+```
 
-TikTok
-   : tiktok.com/@rootaccesshackerspace
+### Find us online!
 
-Twitter
-   : twitter.com/RootAccessCA
+```{hlist}
+:columns: 3
 
-Yelp
-   : yelp.com/biz/root-access-hackerspace-fresno
+- [🦋 Bluesky](https://bsky.app/profile/rootaccess.org)
+- [📷 Instagram](https://instagram.com/RootAccessHackerspace)
+- [👍🏻 Facebook](https://facebook.com/RootAccessHackerspace)
+- [💬 Discord](https://rootaccess.org/discord)
+- [💻 Github](https://github.com/RootAccessHackerspace)
+```
 
 ---
 
-Colophon
---------
+## Colophon
 
 This handbook is built with [Sphinx](https://www.sphinx-doc.org). We're using the [Read The Docs theme](https://sphinx-rtd-theme.readthedocs.io/en/stable/) and [MyST](https://myst-parser.readthedocs.io/en/latest/) for markdown parsing. Every commit triggers a [Github Action](https://github.com/features/actions) to build and deploy the handbook to [Github Pages](https://pages.github.com/).
 
@@ -100,6 +92,7 @@ membership
 :hidden:
 
 policies/rules
+policies/guests
 policies/conduct
 policies/lockers
 policies/classes

source/policies/guests.md

@@ -0,0 +1,23 @@
+# Guest Policy
+
+Guests and visitors are welcome at Root Access! Bringing new people into the space is encouraged, but it comes with some expectations.
+
+## Public Access
+
+Visitors are always welcome during **public events and meetups**. These are the easiest times to drop in, see the space, and get a feel for the community. Visitors are also welcome for **tours during open hours**, as long as a member is available to show them around.
+
+## Guests of Members
+
+Guests may be present outside of public events if they are **accompanied by a current member**. Members are expected to stay with their guests for the duration of their visit. The sponsoring member is responsible for their guest's behavior, safety, and adherence to all space rules and policies.
+
+### Tools and Equipment
+
+Guests are **not permitted to independently use tools or equipment**. This helps keep things safe and ensures proper training and accountability. Guests may assist a member in limited ways, but may not operate tools themselves. Keyholders may limit or deny any activity at their discretion if there are safety concerns.
+
+### Conduct and Enforcement
+
+Guests are expected to follow the {doc}`/policies/conduct`, just like members. Everyone in the space is held to the **same standard of respect and behavior**. Keyholders have the authority to deny entry or ask a guest to leave at any time if there are concerns about safety, disruption, or policy violations. If issues arise, members may lose the ability to bring guests. This helps ensure that guest access remains a positive part of the community.
+
+### Frequency of Visits
+
+Occasional visits are encouraged, especially for people who are exploring whether the space is a good fit. If someone is visiting regularly, they are **strongly encouraged to become a member**. As a general guideline, more than a few visits in a short period means it's time to join. Membership supports the space and helps ensure it remains available to the community.